Moving to a new office can be really exciting, opening up new possibilities and ways of working for you and your employees. However, it can also be stressful and disruptive. This article explains three simple things you can do to make your office move go as smoothly as possible.
Choose The Right Movers
One of the simplest ways to ensure your move goes smoothly is to choose the right movers. Ideally, they should specialise in office removals and have a lot of experience in this area. This will give them essential skills in moving office equipment – moving a computer safely can be difficult, with lots of moving boxes, foam and cardboard required, so it's vital that they are able to easily move your IT equipment and set it up at your new location. They may also offer other office-specific services, like moving everything in one day to avoid lost productivity or setting up your new space exactly like your old one to make employees feel comfortable. Whatever the case, choose a specialised office removalist that suits your location, budget and needs.
Prepare Your Staff In Advance
Sometimes, staff find moving to a different office to be quite difficult, as it can be disruptive to their daily routine. Inform them well in advance about the move so that they know exactly what will happen. Make sure they know what day is moving day so they don't turn up and bother the movers, and make sure they know what day work resumes at your new location. You should also have them take home everything they keep at work, whether that's food in the fridge, a family photo on their desk or the spare coat they keep in their locker, as this means that the movers can focus on their task without clutter and reduces the risk of personal items being lost or misplaced during the move. If your employees aren't sure about moving to a new office, urge them to give it a try and be positive about this new step.
Organise And Pack Up Your Paperwork
Moving to a new office can make you realise just how much paperwork you have lying around and how disorganised it is. In advance of the move, spend some time looking at the paperwork you have and trying to organise it. Throw away things that you don't need, and sort the ones that you do need into categories. Label drawers and boxes of paperwork so that you know exactly what is in them. Lifehack has some advice on efficient filing, such as using large box files for archived projects that you don't need to look at often, filing papers weekly and creating a special folder for paperwork that is current and ongoing. Labelling everything, as well as labelling the drawers everything goes in, will help you by letting you get rid of irrelevant paperwork as well as making it easier for you or your movers to unload after the move. You can pack your paperwork into large boxes for transport or tape your cabinet drawers shut and transport them as a whole.
By choosing experienced office removalists to work with, preparing your staff for the move and making sure your paperwork is in order, you can make a big office move go as smoothly and efficiently as possible.
To learn more, contact office removalists near you.
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